PowerPoint Tips – How to Present the Content of Your Presentation

Bullets or No Bullets?

The use of bullets in presentations can be useful because it’s always better to have as few texts as possible on your slides. People can immediately read your content as soon as the slide is shown to them; however they usually find it hard to read and listen at the same time.

At times, Bullets also present other issues:

* Some will associate your presentation with dreary ones
* It represents a template for lists
*It is a delineated way of presenting information

Bullets Make Your Presentation Dreary

Presentations with a lot of text and bullets are often not appreciated. Avoid using bullet points in your presentations or you’ll risk losing your audience’ interest.

Bullets Represent a Template for Lists

As long as messages are carefully and logically arranged, you can go away with a list format for your presentation. An example is when you write about something and you mention related information such as supporting numbers and related examples. However, your slides shouldn’t just contain a number of lists; instead they should cover the entire topic.

When using bullets, it is your speech which expresses the progress of the topic however the audience feels you are only providing them an outline.

Bullets are Non-Graphical

PowerPoint slides are made to put together both graphical and verbal means of communicating, so they should be made graphical. Always remember that the PowerPoint presentation isn’t the core of the presentation, but is your actual discussion.

A good number of researches have proven that useful images help express a clearer point, and audiences remember images better in contrast to texts. Audiences also comprehend the discussion better in general.

When choosing an image to use for your presentation, make sure it is significant to your topic. The images should help express your message and help the audience connect to the presentation at an emotional level.

Moreover, if you make use of irrelevant images, recalling the message of the presentation becomes harder.

More PowerPoint Tips on How to Avoid Bullets

It might seem impossible to avoid using bullets when you have so many important things to say. But these PowerPoint tips offer great ideas on how you actually can!

You simply have to put one idea in one of the slides and disseminate the bullets into other slides. Make sure to add images related to the topic. Should you want to summarize all your ideas in the end, you can add all of it on the last slide. During this part, the audience will be familiar with your ideas and you will find it convenient to use all of them at once.

Presentation Essentials – 6 Tips to Success

One of the most powerful skills in today’s business world is the ability to deliver effective presentations. Few of us are born with the raw natural talent to be great presenters. For most of us, it requires practice, coaching, and hard work to master a skill which can be intimidating and frightening. At a time when it seems there is an aversion to PowerPoint presentations, there will always be a need or requirement for career-minded individuals to be competent and comfortable speaking and presenting in front of audiences – in person or online and to employees, colleagues, or clients. Here are 6 tips to success from a career of delivering more than 300 presentations.

1 Start with the end in mind

One of the most difficult steps in delivering effective presentations is the development of the presentation itself. We often struggle organizing a presentation so it delivers the messages you want, is well organized and flows nicely, and is visually appealing (if using visual aids). Start with end in mind. Identify 3-5 key messages you want the audience to remember. Once you have your messages, build your presentation around those messages. Create an outline for your presentation and fill in the blanks – introduction, body and content, value proposition of very most important takeaway message, and closing.

2 Keep it simple

We hear it often – keep it simple. I recall preparing a presentation for a CEO in the Middle East about 5 years ago. I worked on it for about a week and went into the meeting ready to deliver about a 45 minute presentation. Before I started, the CEO turned to me and said “I have about 15 minutes so please just hit the highlights of what you are proposing and how it will solve our issues.” This was a great reminder of how most of us our today – busy and overloaded with information. I improvised and shortened a 45- minute presentation into about 12 minutes. Always be ready to deliver an “executive summary” of your presentation if needed.

3 Use graphics and pictures

Using graphics and pictures in a presentation can be powerful. Use simple but attractive graphics to tell a story or convey and support a message. Use pictures to show your experience or an example. Graphics tend to trump bullet points and text every time.

4 Practice your presentation

There is no better substitute than practicing. Whether you are using visual aids or just standing in front of a podium, practice, practice, practice. You should rehearse in front of a mirror or in front of other colleagues (when possible) at least 3-4 times before delivering the presentation. Be open to feedback. Sometimes we can’t see what others see in us or we don’t realize we are doing something annoying like putting our hands in our pockets and jingling coins. Never try to “wing” a presentation. Be ready when it counts.

5 Bring energy and enthusiasm

Audiences and clients are perceptive. You need every edge you can get when competing against others for projects or competitions. Look like you want to be there by showing some excitement and enthusiasm. There is a fine line here with not over-selling or going out of character. Be yourself, be calm, confident, and make the audience feel you want to be there and you are enjoying it.

6 Nail your opening and closing

Leave nothing to chance, nail your opening and closing. You should practice and know the first 25-35 words you are going to open with, exactly. You should also know how you are going to close and summarize, precisely. Both of these are opportunities to capture the audience and then confirm you delivered a winning presentation!

Gary L. Miller lives in Tokyo, Japan and is the founder of http://logosreadyonline.com

Birthday Present

It was my birthday and as expected I got a call from Ashay saying Happy Birthday to me. I always wonder how he can remember so many birthdays. Everyone receives his phone call for birthdays and anniversaries.

I must accept that I cannot remember birthdays of people except some near and dear ones. How can somebody remember all the birthdays of all the people you meet? This was a mystery for me for many years, until this year. This year I decided to ask Ashay the secret of his memory.

“Hello Ashay,” I called him, “Can I ask you one question?”

“Yes why not?” said he.

“How can you remember so many dates so perfectly?” I asked, “I have heard many people say that Ashay wished me, and he almost remembers all the dates for his friends and family.” My curiosity was pouring out of my words.

“Friend, you will have to come down to my place to know the secret,” he said.

“Do you mean you have a secret?” I was amazed with the answer and also got relieved that Ashay must have something which I can also acquire. “Are you free now? Can I come right away?” I couldn’t stop but to ask him this with impatience.

“Certainly friend, come over, we will have a cup of coffee while I show you my secret,” Ashay said and we hung the phone.

I was more than happy as I finally asked him how he manages remembering so many dates. Now I was on my way to learn something, or maybe get something by which he does this fabulous thing.

I rang the door bell to find Ashay opening the front door. “So where is the magic lamp you posses, which gave you so much magical powers Ashay?” I asked with curiosity.

“This is no magic friend,” he said smiling mischievously and took me to the wall where a calendar was hung. He pointed towards that calendar and asked me to observe it.

It was a calendar dated 1998. Old calendar indeed. It was having current month set. I could see all the dates with names on them. There was today’s date with my name on it. Wow Ashay had maintained a calendar since 1998 with names on the birthday dates. What a simple journal to maintain. I was really amazed with the trick he was following since so many years. There were almost most of the dates filled with names. Some dates were having two names joined with equal to symbol.

“What is the equal to symbol Ashay?” I asked.

“Simple”, said he, “Those are the anniversary dates with two names joined with an equal sign.”

“One question?” I interrupted him.

“Yes.”

“There are too many names on this calendar. Do you really call all of them?”

“No, man,” he explained, “Some are very far now, some have lost the contact. This journal just reminds me of the birthdays and anniversaries of current month. I choose who to call. So the names still in contact and in good faith are chosen to be called.”

“And you know what”, he continued with enthusiasm, “This journal also reminds me all the names I was in contact with some day or other and also helps me remember and find our past friendships.”

What a simple thing to do and yet so powerful I thought after seeing this. The coffee was good. I was imagining the power I will possess just by maintaining such a calendar journal with me. All my friends and relatives will be so happy when I will call them on their important dates. The thought itself made me happy and this was a great birthday present for me from Ashay this year.